Extra Policies
To apply for the Second Sitting of GIMUN2026, you must thoroughly and carefully read, understand and accept these policies.
Exceptions to Policies and Rules
The Secretariat of the conference are the only staff members empowered to grant exceptions to any conference policies or other general GIMUN practices. Prep and Pave LBG is not liable for any erroneous statements made by other staff members regarding exceptions to fees or policies.
Privacy and Intellectual Property Policies
Prep and Pave LBG reserves the right to utilize all data submitted by individuals to us and to collect data in the form of photographs or videos during the conference and social events without limitations. Such photos, video, and other audio/visual material taken and/or recorded by Prep and Pave LBG, featuring any individual, including guests may be used and published for promotional, educational, or other purposes by Prep and Pave LBG and its partners.
Plagiarism is a serious issue at Prep and Pave LBG. We want our delegates and officials to present very unique and original ideas. Delegates must take serious steps to credit the original sources of all quoted and paraphrased materials in their works and presentations prior to the conference and on conference grounds. Faculty Advisors and Committee Bureau are therefore encouraged to assist delegates in dealing with issues of citations to avoid many plagiarism issues which are likely to occur. Delegates must feel free to seek for guidance so that they will not be victims of plagiarism.
All participants agree that no data, results, and materials for use in GIMUN2026 will be disseminated by means of publications, reports, conferences, or any other form without the express written consent from Prep and Pave LBG of which these products, data, results, and materials are its exclusive property.
GIMUN reserves the right to update and change information without further notice.
Security, Valuables, Tags and Curfew Policies
If delegates bring valuables, they are encouraged to place them in the hostel porters’ lodge. Prep and Pave LBG and the management of conference venues are not responsible for belongings left in committee rooms or social event venues or buses.
For security reasons, delegates are required to wear GIMUN embossed tags throughout the conference period. Delegates without tags may not be allowed to access certain facilities and services. Delegates must report cases of lost badges to conference staff immediately for replacement at extra fees.
Curfew will be strictly enforced by the Prep and Pave staff and Hostel Security at the times indicated on the conference schedule. After curfew, Delegates must remain quietly in their assigned rooms; delegates will not be permitted to pass through hallways or to be in rooms to which they are not assigned. This includes departures from assigned rooms to accept food deliveries. Prep and Pave staff will remain on the floor and security patrols will continue throughout the night.
Prep and Pave has authorized its staff and the hostel staff to exercise appropriate supervision including entry to delegates’ rooms to enforce security rules.
Prior to the conference, Faculty Advisors must disclose to GIMUN Staff the residential arrangements for non-resident delegates.
Alcohol, Controlled Substances and Smoking Policies
Consumption and/or possession of alcohol at the conference will not be tolerated under any circumstances. If a delegate is found to possess, consume and/or to have possessed or to have consumed alcohol at the conference, the participant’s school will be immediately expelled from the conference and hostel; criminal complaints may be pursued against the delegate in question.
Controlled substances are likewise illegal and intolerable. The school of any participant found to unlawfully possess or use, or to have unlawfully possessed or used any controlled substance will be immediately expelled from the conference and hostel; criminal complaints may be pursued against the participant in question.
Cigarette smoking is NOT permitted in conference rooms and hostel.
General Policies
Cancellation Due to Weather Conditions or Health Issue
The Second Sitting of GIMUN2026 will take place from 29th June,2026 to 1st July, 2026 regardless of the weather conditions. Prep and Pave LBG shall not provide refunds to delegates/delegations that choose not to attend due to inclement weather or due to a health epidemic. Additionally, GIMUN reserves the right to cancel the conference in the case of extreme circumstances, such as a national crisis, a health epidemic or a major natural disaster.
Code of Conduct
Applicants hereby certify by completing the application process that all information submitted is truthful and accurate. The applicant understands that falsification of any information provided will disqualify him or her from participation in GIMUN2026 and future GIMUN activities, and falsification of information or impersonation will result in legal actions.
Participants are expected and obliged to obey the laws of the Republic of Ghana while participating in GIMUN. Delegates shall be held responsible for any willful or negligent damage caused to any property during the conference and will be held responsible for the replacement.
Participants understand full assumption of risk and acknowledges that Prep and Pave LBG, and its members, officers, elected representatives and employees, including the GIMUN student Secretariat team, do not assume any responsibility for the conduct and activities of the participant.
The Secretariat reserves the right to immediately expel delegates from both the conference and the conference center due to unacceptable behavior. The Secretariat reserves the right to define appropriate conference behavior and is particularly sensitive to issues involving displays of disrespect to other delegates, conference staff, and conference center staff. All conference participation materials (including badges and placards) must be surrendered to GIMUN staff once expelled.
Participants further agree to accept and abide by the Code of Conduct which will be published by the Executive Chairman of Prep and Pave and GIMUN Secretary-General.
Country and Committee Assignments
Delegates will not be assigned committees and countries until at least fifty percent of the total participation fees have been paid. Committee and Country assignments will be made within five working days after participation fees has been paid. Country assignments shall be done by the full discretion of GIMUN Secretariat. A preferred country is not guaranteed to any delegate. The participation fee will not be refunded even if a delegate does not accept the assigned country.
Committee Sessions
Delegates are expected to be in their respective committee rooms during committee sessions. In order for delegates to leave their committee rooms for an extended period of time, both their Chair and Faculty Advisor must be informed ahead of time. Furthermore, all delegates are expected to abide by committee dress code (western business attire, or national dress). Delegates must sign the Committee attendance book at every session. Delegates who absent themselves without permission for a total of ninety minutes of the entire committee session hours shall not be entitled to delegate participation certificate and may be banned from participating in the next GIMUN.
Refund of Fees Paid
There shall be no refund of any amount paid as conference fees under any circumstance.
Transfer of Fees Paid
Fees paid by individuals and groups could only be transferred to another delegate or member of the group by writing to the Budget Officer not later than 27th May, 2026. Any application for transfer after this date shall not be entertained. Email could be sent to gimun@prepandpave.org. The applicant for the transfer must explain why he/she is withdrawing from the conference. Approval of transfer would only be given by the Executive Chairman before the transfer could be finalized. The email should state the name and contacts of the beneficiary of the transfer. Beneficiaries should have applied for the conference before transfer of fees could be made to his/her name. Charges of twenty five percent (25%) of the total conference fees shall be applied.
Payment of Extra Fees
Extra fees shall be charged for the replacements of lost or misplaced conference badges, placards, and handbooks. Prep and Pave will send e-certificates of participation to all delegates by email. If anyone requires a printed copy, it shall be considered at a fee.
Other Rules
These rules are in addition to those established by the Republic of Ghana, University of Ghana and common sense. Serious infractions will result in dismissal from the conference of those involved.
The Executive Chairman in consultation with the Secretary-General reserves the right to issue additional rules or to alter existing rules at any time.